Automate RFP analysis, response drafting, and compliance checking. Reduce proposal creation time by 70%, improve win rates, and never miss a government contract deadline again.
Government contractors, defense contractors, and businesses pursuing government contracts who struggle with lengthy RFP response times, compliance requirements, and proposal quality. Ideal for companies responding to multiple RFPs annually where proposal speed and quality directly impact revenue.
70% faster
AI automates RFP analysis, drafting, and compliance checking, reducing proposal time from weeks to days
20-40% increase
Better proposal quality, compliance, and competitive positioning through AI-powered analysis and scoring
3-5x more proposals
Same team can pursue significantly more opportunities with automated proposal creation
95%+ requirement coverage
Automated compliance checking ensures all RFP requirements are addressed, reducing disqualification risk
AI-powered RFP parsing that extracts requirements, evaluation criteria, compliance needs, and key questions. Automatic requirement mapping and compliance checklist generation
Automated response generation using your past winning proposals, boilerplate content, and company knowledge base. Context-aware drafting that addresses specific RFP requirements
Automated compliance checking that verifies all RFP requirements are addressed, validates formatting requirements, and flags missing sections. Real-time compliance scoring and gap analysis
AI-powered proposal quality scoring against evaluation criteria, competitive analysis, and best practices. Automated redlining with improvement suggestions and win probability assessment
Centralized repository of past proposals, boilerplate content, company capabilities, and case studies. Semantic search to quickly find relevant content for new proposals
We upload the RFP and AI automatically analyzes it, extracting requirements, evaluation criteria, compliance needs, and key questions. We map requirements to your capabilities and identify content gaps. We generate a compliance checklist and proposal outline.
AI generates proposal sections using your knowledge base, past winning proposals, and boilerplate content. We customize responses to address specific RFP requirements and evaluation criteria. We ensure compliance with formatting, page limits, and submission requirements.
We provide proposal scoring, redlining, and improvement suggestions. Your team reviews and refines AI-generated content. We validate compliance and ensure all requirements are addressed. We finalize and prepare for submission with automated deadline tracking.
6-10 weeks
From system setup through knowledge base creation, training, and first proposal automation
2-4 hours/week
Knowledge base content review, past proposal upload, system training, and proposal review/refinement
Timeline factors:
$30,000 - $80,000 + per-proposal fee
Project-based pricing for system setup and knowledge base creation, with optional per-proposal fees ($500-$2K per proposal) for ongoing proposal automation. Higher-end pricing for complex multi-agency requirements or extensive customization.
Our proposal automation directly impacts business development and sales effectiveness metrics.
Proposal creation time (days)
Win rate (%)
Proposals submitted per quarter
Proposal compliance rate (%)
Time to first draft (hours)
Proposal quality score
On-time submission rate (%)
Proposal cost per opportunity ($)
Capture team utilization (%)
Proposal win probability (%)
RFP response rate (%)
Revenue from proposals ($)
We use modern AI platforms and integrate with your existing proposal and business development tools. Our approach is flexible—we select the best-fit solution for your environment.
Risk: AI-generated proposals miss key requirements, lack competitive positioning, or fail compliance checks, leading to disqualification or low scores
Safeguard: We implement comprehensive compliance checking that validates all RFP requirements are addressed. We provide proposal scoring and redlining to identify gaps. We ensure human review and refinement of AI-generated content. We train AI on your past winning proposals to maintain quality standards. We also provide compliance validation reports before submission.
Risk: AI generates generic proposals that don't address specific RFP requirements or evaluation criteria, resulting in low scores
Safeguard: We train AI to analyze specific RFP requirements and evaluation criteria, ensuring responses are customized. We use your knowledge base and past proposals to maintain company-specific voice and capabilities. We provide requirement mapping to ensure all questions are addressed. We also implement proposal scoring that evaluates customization and competitive positioning.
Risk: Automated proposals miss submission deadlines or have formatting errors, leading to disqualification
Safeguard: We implement automated deadline tracking and reminders. We validate formatting requirements (page limits, font sizes, margins) automatically. We provide submission checklists and validation workflows. We also integrate with government portals where possible to streamline submission. We ensure human review before final submission.
Challenge: Defense contractor with $50M annual revenue was responding to 15-20 RFPs per year. Proposal creation took 3-4 weeks per RFP, requiring 2-3 full-time proposal writers working nights and weekends. Win rate was only 25% due to rushed proposals and missed requirements. Team was burned out and couldn't pursue more opportunities.
Solution: Implemented AI-powered proposal automation system. Ingested 50+ past proposals and company knowledge base. Automated RFP analysis, response drafting, and compliance checking. Reduced proposal creation time from 3-4 weeks to 1 week. Enabled team to pursue 3x more opportunities.
Impact: Reduced proposal creation time by 70% (from 3-4 weeks to 1 week). Increased win rate from 25% to 38% through better quality and compliance. Enabled pursuit of 45+ RFPs per year (up from 15-20). Improved team satisfaction as writers focused on refinement rather than drafting. ROI: $2.5M additional revenue from increased win rate and more opportunities pursued.
Challenge: IT services company pursuing federal contracts was losing bids due to compliance issues and missed requirements. Manual compliance checking was error-prone, and proposals often missed key evaluation criteria. Win rate was 20%, and team spent 40+ hours per proposal on compliance validation alone.
Solution: Deployed AI proposal automation with automated compliance checking. System validates all RFP requirements are addressed, checks formatting compliance, and flags missing sections. Provides proposal scoring against evaluation criteria. Automated requirement mapping ensures nothing is missed.
Impact: Achieved 95%+ compliance rate (up from 70%). Reduced compliance checking time from 40 hours to 4 hours per proposal. Increased win rate from 20% to 32% through better compliance and quality. Eliminated disqualifications due to compliance errors. ROI: $1.8M additional revenue from improved win rate.
AI generates high-quality first drafts (70-80% complete) that address RFP requirements and use your past winning proposals as templates. However, human review and refinement are essential for competitive positioning, strategic messaging, and final polish. Think of AI as your proposal writing assistant—it handles the heavy lifting (drafting, compliance checking), while your team focuses on strategy and refinement. Most clients see 70% time savings while maintaining or improving proposal quality.
We use AI to analyze each RFP and extract specific requirements, evaluation criteria, and compliance needs. The system maps requirements to your capabilities and ensures all questions are addressed. We provide automated compliance checking that validates formatting, page limits, and submission requirements. We also score proposals against evaluation criteria to ensure competitive positioning. The system learns from your past winning proposals to understand what works for specific agencies.
Yes, we support all standard government proposal formats (SF 1449, SF 33, agency-specific formats) and can customize for your specific needs. The system understands different formatting requirements, page limits, and submission standards. We can also handle complex proposals with multiple volumes, appendices, and compliance matrices. We work with your existing proposal templates and formats.
We can start with as few as 5-10 past proposals and build from there. We also use your company knowledge base, capability statements, case studies, and boilerplate content. The system improves over time as you add more proposals. We can also help you create initial content libraries and templates. Many clients start with a basic setup and expand as they see value.
We implement security controls including access controls, encryption, and secure hosting. We can deploy on-premises or in secure cloud environments (AWS GovCloud, Azure Government) for classified work. We ensure data isolation and compliance with security requirements (NIST, FedRAMP). We also provide audit trails and access logging. For highly sensitive work, we can work with air-gapped systems.
Yes, we integrate with common proposal management platforms (SharePoint, Google Workspace, custom systems), CRM systems (Salesforce, HubSpot), and document management systems. We can also work standalone if you prefer. We ensure seamless workflow integration so your team can use existing tools while benefiting from AI automation. We also provide APIs for custom integrations.
Typical ROI is 3-5x within the first year. For example, if you spend $50K on setup and pursue 20 RFPs per year with average contract value of $2M and 30% win rate, you'd win 6 contracts worth $12M. A 5% improvement in win rate (from 30% to 35%) adds $2M in revenue. Time savings alone (70% reduction) typically pays for the system within 6-12 months. Most clients see payback within 3-6 months from increased win rates and more opportunities pursued.
Let's discuss your proposal challenges and explore how AI automation can help you pursue more opportunities and win more contracts.
Build a better knowledge base with semantic search so proposal writers can find past proposals, case studies, and content instantly. Perfect complement to proposal automation.
Redesign your entire proposal process end-to-end for maximum efficiency. Combine with automation for complete proposal transformation.
Last updated: November 2025