Automate invoice processing, reconciliation, and audit prep. Reduce close cycle time by 50%, eliminate errors, and achieve audit readiness with AI-powered financial controls.
Finance teams drowning in manual invoice processing, reconciliation, and audit prep. Ideal for organizations with high invoice volumes, complex reconciliation requirements, or lengthy close cycles where automation can significantly reduce workload and improve accuracy.
50% reduction
Automated invoice processing and reconciliation reduce close cycle from weeks to days
95%+ accuracy
AI-powered data extraction and validation eliminate manual errors and improve accuracy
70% reduction
Automated documentation and anomaly detection make audit prep faster and more thorough
Real-time forecasting
Automated cash flow forecasting and covenant monitoring provide better financial visibility
AI-powered invoice extraction, data capture, and validation. Automatic coding, approval routing, and payment processing. Handles PDF, email, and paper invoices with high accuracy
AI-powered matching of invoices to payments, bank statements, and purchase orders. Automatic exception handling and discrepancy resolution. Reduces manual reconciliation time by 80%
Automated cash flow forecasting using historical data and predictive models. Real-time covenant monitoring with automated alerts when thresholds are approached. Financial KPI dashboards
Automated documentation generation, transaction sampling, and anomaly detection. Audit-ready reports and supporting documentation. Continuous monitoring for audit readiness
AI-powered anomaly detection for unusual transactions, duplicate payments, and fraud patterns. Real-time alerts for suspicious activities. Risk scoring and investigation workflows
We analyze your invoice processing workflows, reconciliation processes, and audit requirements. We configure AI models for your specific invoice formats, chart of accounts, and business rules. We integrate with your ERP, accounting systems, and bank feeds.
We deploy automated invoice processing, reconciliation, and forecasting systems. We train AI models on your historical data and validate accuracy. We set up approval workflows, exception handling, and alerting. We launch with a pilot and refine based on results.
We refine models based on real-world performance, reduce exceptions, and expand automation coverage. We build financial dashboards and reporting. We establish governance for ongoing operations. We scale to additional processes (AR, expense management, etc.).
6-10 weeks
From requirements through deployment, testing, and optimization
3-5 hours/week
Finance team interviews, process review, data access setup, validation testing, and user training
Timeline factors:
$20,000 - $80,000 + monthly deliverables
Project-based pricing for implementation, with optional monthly service ($2K-$5K/month) for ongoing processing, monitoring, and optimization. Higher-end pricing for complex multi-entity or high-volume environments.
Our financial controls automation directly impacts finance operations and accounting metrics.
Close cycle time (days)
Reconciliation completion rate (%)
Invoice processing time (hours)
Invoice processing accuracy (%)
Days payable outstanding (DPO)
Days sales outstanding (DSO)
Forecast accuracy (%)
Audit prep time (days)
Audit findings (#)
Exception rate (%)
Cost per invoice processed ($)
Financial close cost (% of revenue)
We use modern AI and automation platforms that integrate with your existing financial systems. Our approach is flexible—we select the best-fit solution for your environment.
Risk: AI incorrectly extracts invoice data or makes matching errors, leading to incorrect payments, accounting errors, or audit findings
Safeguard: We implement validation rules, confidence thresholds, and human review workflows for low-confidence extractions. We continuously train models on your data to improve accuracy. We provide exception handling workflows and audit trails. We validate against multiple data sources and implement reconciliation checks. We also maintain baseline accuracy metrics and alert on degradation.
Risk: Integration issues with ERP or accounting systems cause data sync problems, missing transactions, or duplicate entries
Safeguard: We thoroughly test integrations before deployment, implement data validation checks, and provide monitoring for integration health. We use robust APIs and error handling. We maintain data reconciliation between systems and alert on discrepancies. We also provide rollback capabilities and data backup procedures.
Risk: Automated processes don't meet audit requirements or lack proper documentation, leading to audit findings
Safeguard: We design processes with audit requirements in mind, maintain comprehensive audit trails, and provide audit-ready documentation. We implement segregation of duties and approval workflows. We ensure compliance with accounting standards (GAAP, IFRS) and regulatory requirements. We also provide audit support and documentation packages.
Challenge: Manufacturing company with $100M revenue processed 5,000+ invoices per month manually. Close cycle took 15 days, requiring 3-4 finance team members working overtime. High error rate (8-10%) led to payment delays and vendor disputes. Audit prep took 3 weeks and resulted in multiple findings.
Solution: Implemented AI-powered invoice processing with automated extraction, validation, and approval routing. Deployed automated reconciliation matching invoices to purchase orders and payments. Built cash flow forecasting and covenant monitoring. Automated audit documentation generation.
Impact: Reduced close cycle from 15 days to 7 days (53% reduction). Improved invoice processing accuracy from 90% to 98%. Reduced audit prep time from 3 weeks to 1 week (67% reduction). Eliminated audit findings through better documentation. Reduced finance team overtime by 80%. ROI: $350K annual savings from reduced labor costs and improved efficiency.
Challenge: Professional services firm with 200 employees struggled with manual reconciliation of client invoices to payments. Poor cash flow visibility made it difficult to forecast and manage working capital. DSO was 65 days (industry average: 45 days). Finance team spent 20+ hours per week on reconciliation.
Solution: Deployed automated reconciliation system matching invoices to payments. Implemented cash flow forecasting using historical data and predictive models. Built financial dashboards for real-time visibility. Automated AR aging and collection workflows.
Impact: Reduced reconciliation time by 85% (from 20 hours to 3 hours per week). Improved DSO from 65 days to 48 days through better visibility and collection workflows. Improved cash flow forecast accuracy by 40%. Reduced bad debt by 30% through earlier identification of collection issues. ROI: $280K annual value from improved cash flow and reduced finance labor.
Our AI achieves 95%+ accuracy in invoice data extraction, but human review is still recommended for validation, especially for high-value invoices or low-confidence extractions. We implement confidence thresholds—high-confidence invoices (95%+) can be auto-processed, while lower-confidence ones go to human review. Over time, as models learn from your data, accuracy improves and human review requirements decrease. Most clients see 70-80% of invoices fully automated within 3-6 months.
Yes, we integrate with all major ERP systems (SAP, Oracle, NetSuite, Microsoft Dynamics) and accounting software (QuickBooks, Xero, Sage). We use APIs, file imports, or database connections depending on your system. We ensure seamless data flow—invoices are processed and automatically posted to your accounting system. We also integrate with bank feeds, payment platforms, and procurement systems for end-to-end automation.
We implement intelligent exception handling workflows. When AI can't automatically match transactions, it flags them for review with suggested matches and confidence scores. We provide exception dashboards where finance teams can quickly review and resolve discrepancies. We also learn from resolutions to improve future matching. For common exceptions, we can create custom rules. Most clients see 80-90% of transactions automatically matched, with only 10-20% requiring human review.
Yes, we design processes with audit requirements in mind. We maintain comprehensive audit trails of all automated actions, approvals, and exceptions. We implement segregation of duties and approval workflows. We provide audit-ready documentation including transaction samples, reconciliation reports, and control documentation. We ensure compliance with accounting standards (GAAP, IFRS) and SOX requirements. Many clients see improved audit outcomes through better documentation and controls.
Our cash flow forecasting models typically achieve 85-90% accuracy for 30-day forecasts and 75-80% for 90-day forecasts. We use historical data, payment patterns, and predictive models to forecast cash flows. We continuously refine models based on actual vs. forecasted results. We also provide scenario analysis and sensitivity modeling. Accuracy improves over time as models learn from your specific cash flow patterns.
Yes, we support multi-entity structures with intercompany transactions and consolidation. We handle multi-currency with automatic exchange rate conversion and currency reconciliation. We can process invoices in multiple languages and formats. We maintain entity-level controls and reporting while providing consolidated views. We also support complex approval hierarchies and workflows across entities.
Typical ROI is 3-5x within the first year. For example, if you process 5,000 invoices per month at $5 per invoice manually ($300K annually), automation reduces cost to $1 per invoice ($60K annually), saving $240K. Reduced close cycle time frees finance team capacity. Improved accuracy reduces errors and disputes. Faster close enables better decision-making. Most clients see payback within 4-6 months from labor cost savings alone.
Let's discuss your financial operations challenges and explore how AI automation can transform your finance function.
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Last updated: November 2025